Extenuating Circumstances

Modified on Tue, 16 Aug 2022 at 02:25 PM

Extenuating circumstances processes are to be applied through the USW Advice Zone and approved by the university. Once they have been applied for, and the requested evidence provided, your application is taken to a panel at the University.  The members of the panel then opt to either accept or decline your application. 

All extenuating circumstances decisions will be sent via the advice zone.  You will have to log on to your university email account to retrieve the decision.  

Self-Certified 7-Day Extension

This option is specifically for those who have been affected by the Covid-19 crisis. This extension will grant you an additional 7 days at the end of your module. Your grades will not be affected, however, your grades for that module may be delayed.  You will not be required to provide evidence.


20-working Day Extension

This option allows you to have an extra 20-working days after the official submission deadline. This can be done for all or select components of a course, depending on what you need. This does require strong supporting evidence for the panel to agree with the extension – upon confirmation, new submission dates are provided by the university. 


A non-submission allows you to defer your current module to the next available cohort and then continue onto the next module with your original cohort. This provides you with a small break from your studies. This option is suitable for students who require some time away from their studies but do not want to suspend the entire or majority of their course. 

Self-Certified Non-Submission

A self-certified non-submission is specifically for those affected by the Covid-19 crisis. There is no evidence required and you are able to retake the module after your course has finished. Your grades will not be affected and you will not be required to pay any further fees. Students are able to apply for this extension for components that they find themselves unable to take part in. This is valid for a time period of 6 weeks; the period of one module.

Important things to remember!

  1. You must be successfully enrolled with the university to be eligible to apply for these procedures. 
  2. Ensure to select the correct option of extenuating circumstances that you are hoping to apply for, in order to avoid any confusion when it comes to the panel.
  3. Further, it is essential to have consistent communication with USW during the process of your extenuating circumstances application, otherwise it may not be successful or confirmed.

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